Minutes of the Alburgh Parish Council meeting held on Thursday, 6th May, 2021 at 7.30pm by zoom.


Parish Councillors present:

Mr. Soanes: Chairman, Mrs. Davis:  Vice Chair, Mr. Denny, Mrs. Stewart, Mrs. Hair, Mrs. Poulter

Also attending:  Jackie Ellis: Clerk, Chris Brown:  District Councillor, 1 member of the public


  1. Election of Chairman and Vice Chairman
  2. To elect a chairman for the coming year

It was proposed by Mrs. Hair that Mr. Soanes continues as Chairman for the coming year.  Seconded Mr. Denny.  All in agreement.  Mr. Soanes accepted the position.

  1. To receive the chairman’s declaration of acceptance of office – Mr. Soanes will sign the declaration of acceptance of office.
  2. To elect a vice chairman for the coming year – It was proposed by Mr. Soanes that Mrs. Davis continue as vice chair for the coming year. Seconded Mrs. Stewart. All in agreement.  Davis accepted the position.


  1. To receive apologies for absence – Mrs. Gladden-Fenn


  1. To receive declarations of interest in items on the agenda – None


  1. To approve and sign the minutes of the meeting held on 1st April 2021 – These were approved and signed by Mr. Soanes, the chairman as a correct record.


  1. Open Forum for Public Participation: an opportunity to hear from members of the public

No member of the public had any issues to raise.


  1. To discuss matters arising from the minutes not on the agenda

We are still making enquiries about a new post box but to date we have not received any response.


  1. To receive inspection report on the Playing Field; also to discuss repairs to zip wire and the Millennium Garden Pond

Mrs. Gladden-Fenn did inspection.  On her behalf Mr. Soanes reported that all was in good order.  She has replaced some ties to the football nets and made a repair on the fencing to the pond.  One of the timbers on the zip wire ramp needs tightening.  Mr. Soanes will look in to this.


We have now received 3 quotes for repairs to the zip wire.  It was agreed that we would go with the cheapest one from Eastern Play Services for a total price of £632.40.  This will be paid for from Community Infrastructure Levy we received in the year 2020/2021.


The Millennium Garden Pond is very overgrown and needs attention.  All councillors had concerns over spraying the area in June and agreed this needs to be looked at in more detail.

We have received an email from Gill Gedge informing us that from the end of May she will give up looking after the garden. The left hand side of the garden is not being cut to allow any wild flowers to grow.  She has some growing in her greenhouse and will replant one of the beds by the end of May.  Mrs. Poulter volunteered to take this over and Mr. Soanes will speak to her about this.


A few people were interested in taking some bull rushes away when it is convenient.  We will take recommendations as to when we can do this although some thoughts were that it could be done any time.


  1. Update on benches for the picnic site and possible funding from Cllr Brown’s members ward grant

We have looked at the cost of additional picnic tables and to provide tables to match the existing would cost £173.16 inc VAT each.  2 tables have been proposed so the total cost would be £346.32.  There would be no installation cost as the Waveney Trust are happy to do this.





Cllr Brown is happy to look into this being funded from his members ward grant and will let us know.

The Waveney Trust have filled in the ruts caused by the flooding and seeded the area.


  1. Land registration for playing field – request from Cllr Gladden-Fenn

After discussion, it was decided that we do not need to proceed with the land registration.

  1. To receive update from Cllr Gladden-Fenn on our allotments at Wortwell

The vacant allotments have been advertised in the magazine.  We have had no requests to date.

  1. Request from Church to use the playing field for Fete on 3rd July, 2021 – All Agreed.


  1. To receive reports from District and County Councillors

Chris Brown, District councillor reported as follows:

  • SNC held their annual meeting last week – only a few changes were made.
  • It is hopeful that Litter Picks may be able to continue again soon.
  • The council will be launching a new website in June.
  • All meetings must now move over to meeting in person.
  1. To discuss Planning Applications received since last meeting

Applications received:

2021/0777, Friends Farm, The Street, Alburgh.  Proposal:  Retrospective change of use of barn to farm shop and butchery.  All councillors supported this application.


2021/0745, Old Forge Cottage, Church Road, Alburgh.  Proposal:  Erection of new detached garage. All councillors support this application.


2021/0947, Garden House, Paynes Hill, Alburgh.  Proposal:  Erection of timber cart shed and metal sunroom/conservatory.  All councillors support this application.


2021/0961, Willow Cottage, Low Road, Alburgh.  Proposal:  Replacement of an existing dilapidated outbuilding in the back garden with a new oak timber frame outbuilding.  All councillors support this application.


  1. Payments to be made since last meeting and record money received

Clerk salary £156.00, allowance £26.00

Insurance Renewal due 01/06/2021 £848.06


  1. Annual Audit – to approve internal auditor

Lynda Ling has agreed to do our internal audit again this year.  All in agreement.


  1. Any Other Business

Mr. Denny announced that he is leaving the village and the June meeting will be his last one as a parish councillor.  There are 3 things he does that will need to be taken over; The Film Nights, the Defibrillator which needs checking once a month and he represents the parish council on the magazine. Mrs. Davis offered to take over the defibrillator, Mrs. Hair and film nights and Mrs. Poulter and parish magazine.  They will all liaise with Mr. Denny on these roles.


  1. To agree items for the next meeting

To approve the annual audit forms

The next meeting will be held on Thursday, 24th June 2021 at 7.30pm in Alburgh village hall.


  1. Close of Meeting

Mr. Soanes thanked everyone for coming and closed the meeting at 8.15pm.



Mr. Soanes, Chairman – 24th June, 2021.