Minutes of the Alburgh Parish Council meeting held on Thursday, 24th June, 2021 at 7.00pm at Alburgh Playing Field.


Parish Councillors present:

Mr. Soanes: Chairman, Mrs. Davis:  Vice Chair, Mr. Denny, Mrs. Hair, Mrs. Gladden-Fenn

Also attending:  Jackie Ellis: Clerk, 2 members of the public


  1. Welcome by the chairman


  1. To receive apologies for absence – Mrs. Stewart, Mrs. Poulter


  1. To receive declarations of interest in items on the agenda – None


  1. To approve and sign the minutes of the meeting held on 6th May 2021 – These were approved and signed by Mr. Soanes, the chairman as a correct record.


  1. Open Forum for Public Participation: an opportunity to hear from members of the public

Discussion on the problems of speeding in the village.  The Speedwatch team have reported this to the police and have asked for the support of the parish council which was agreed.


  1. Reports from District and County councillors – None received


  1. To discuss matters arising from the minutes not on the agenda

Mrs. Davis said that the village hall lease needs renewing shortly and she will forward the original to the clerk.


  1. Correspondence – None received


  1. Annual Governance and Accountability Return: to be approved signed and dated

The internal audit has been conducted and all found in order.

Section 1 – Annual Governance Statement 2020/21

Section 2 – Accounting Statements for 2020/21

The Certificate of Exemption – AGAR 2020/21 Part 2

All the above were approved, signed and dated by the chairman and RFO.

These will be sent to the internal auditors and published on our website.

  1. Allotments in Wortwell

Request for an allotment plot – We have received interest in one plot but this has not been taken up.

Request to tidy the weed growth – We received an email from the chairman for Wortwell Parish council requesting that we arrange for the weed growth to be brought back under control. Mr. Soanes has tidied the area as requested.  There is a lot of rubbish on the area which needs to be cleared. The option of a skip was discussed and agreed that this would be a good idea to do in the autumn.


  1. To receive inspection report on the Playing Field

Mrs. Hair did the inspection in June and all was in good order.  Parts of the hedge need trimming as a couple of bins are concealed by hedging.  Mr. Soanes will speak to our grass cutting contractor about cutting and strimming the grass more frequently and neater.


  1. Update on Picnic Site

Mr. Soanes has received an email from the River Waveney Trust informing us that they have finished the fence and strimmed the area.  The grass is growing well.  They are going to put in another stretch of fence near the old bridge to further inhibit joy riders and also replace a couple of missing posts on the side of the bridge.  Someone is thinking of donating a bench and maybe a picnic table in memory of his late wife.   They thank the parish council for our continued backing.


  1. To discuss Planning Applications received since last meeting

Applications received:

2021/1250, Newlyn, 13 The Street, Alburgh.  Proposal:  Single storey rear extension to dwelling.   All councillors supported this application.


Decisions made:

2021/0745, Old Forge Cottage, Church Road, Alburgh.  Proposal:  Erection of new detached garage. This application was approved with conditions.


2021/0947, Garden House, Paynes Hill, Alburgh.  Proposal:  Erection of timber cart shed and metal sunroom/conservatory.  This application was approved with conditions.


2021/0961, Willow Cottage, Low Road, Alburgh.  Proposal:  Replacement of an existing dilapidated outbuilding in the back garden with a new oak timber frame outbuilding.  This application was approved with conditions.


2021/0777, Friends Farm, The Street, Alburgh.  Proposal:  Change of use of barn to farm shop and butchery.  This application was approved with conditions.


  1. Payments to be made since last meeting and record money received

Clerk salary £156.00, allowance £26.00 x 2 for May and June 2021

Nat Ass of Local Councils Annual subscription £125.10

Levi Farrow for grass cutting and strimming £200.00

Eastern Play Services for repairs to zip wire £632.40

Levi Farrow for grass cutting £306.00

Lynda Ling for internal audit £50.00

HMRC Paye for quarter £117.00


  1. To receive items for the next agenda

Grass Cutting

Parish Councillor vacancy


  1. Any Other Business

Mr. Soanes and all councillors present thanked David Denny for all his work and contributions he has made to the parish council.


  1. To confirm the date of the next meeting – Thursday, 2nd September 2021


  1. Close of Meeting

Mr. Soanes thanked everyone for coming and closed the meeting at 7.45pm.



Mr. Soanes, Chairman – 2nd September, 2021.