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ALBURGH PARISH COUNCIL

 

Minutes of the Alburgh Parish council meeting held on Thursday, 5th May 2022 at 7.15pm in Alburgh Village Hall.

 

Parish Councillors present:

Mrs Davis; Vice Chair, Mrs. Gladden-Fenn, Mrs. Hair, Mrs. Stewart, Mr. Thompson, Mrs. Swanston

 

Also attending:  3 members of the public, J. Ellis; clerk

 

  1. Election of Chairman and Vice Chairman
  2. To elect a chairman for the coming year – Julie Davis proposed Mark Thompson, seconded Tina Hair. All in favour.  Mark Thompson accepted this position.
  3. To receive the chairman’s declaration of acceptance of office – Mark Thompson completed and signed.
  4. To elect a vice chairman for the coming year – Daphny Gladden-Fenn voted Julie Davis to be vice chairman, seconded Deborah Stewart. All in agreement.  Julie Davis accepted this position.

 

  1. To receive apologies from members unable to attend:  Andrew Hall

 

  1. To receive any declarations of interest from members on any item to be discussed at this meeting – None
  2. To approve and sign the minutes of the last meeting held on 7th April, 2022

The minutes were signed by Mr. Thompson as a correct record.

 

  1. Open forum for public participation (maximum 10 minutes): an opportunity to hear from members of the public:

The new editor of the magazine was here tonight and the new style magazine has been circulated.  Thanks and praise was given for this as it looks very good.

It was asked if the parish council would consider subsidising publications at an approx figure of £330.00 for 2022.  This will go on next agenda.

 

  1. To discuss matters arising from the minutes of the last meeting which are not on the agenda

Mrs. Gladden-Fenn has organised the Litter Pick to be held on the 21st May, 1.30pm to start at village hall.  Thanks was given to Mrs. Gladden-Fenn for organising this.

 

  1. Correspondence received – None

 

  1. To receive inspection report on the Playing Field and Homersfield Picnic site

Mrs. Stewart did inspection.  All was in good order.

There were 2 nappies in the bins and some mess left by equipment.

The Picnic Site is all in good order.

Mrs. Gladden-Fenn has treated the 2 picnic tables.

Mr. Hall has replaced a damaged board on the zip wire.

The clerk has been in contact with the River Waveney Trust about delivery of the picnic tables and is awaiting to hear from them on suitable dates as some volunteers are on holiday.

 

  1. Update on the parish council’s risk assessments

Mark Thompson has now updated these and he will email to all councillors.

 

  1. To receive update on starting Film Nights

Mrs Hair has organised the Moviola licence and confirmed that ‘Belfast’ (the highest voted film), will be showing on the 20th of this month.  Discussions on how to best advertise this.

 

  1. To organise installing Dog Poo Bins

We have now received the 2 bins  from Glasdon.  Once these are installed the clerk will notify SNC for them to be added to their list.

 

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  1. Update on Alburgh Welcome Leaflet

Work on this is underway, no draft copy at this present time.  Hopefully this will be available for next meeting.

Thanks given to Tina Hair and her son for doing this.

 

  1. To report on planning decisions, applications commented on since last meeting – None

 

  1. To approve payments to be made:

Payments:

Clerk Salary £159.30 plus allowances £29.60

Glasdon 2 x dog bins £240.38

Norfolk Ass of Local Councils – annual subscription £128.85

Receipts:

SNC 2nd Precept amount £3,250.00

Eastern Power Networks – Wayleaves £47.56

 

  1. To discuss new signatories for bank account

It was agreed that we would update our signatories to include Mr. Thompson and organise on line banking.

 

  1. To receive items for the next agenda

Training for councillors

To discuss holding meetings bi monthly

Approval of Annual Audit

 

  1. Any other business

Deborah Stewart has handed in her resignation and this will be her last meeting.  Mr. Thompson thanked Deborah for her help and support.  We now have a vacancy for a parish councillor.  This will be advertised.

 

  1. To confirm the date of the next meeting – Thursday, 9th June 2022

 

Mr. Thompson thanked everyone for coming and closed the meeting at 7.50pm.